ITProjectManagement.org

• Network
• Telephony
• Workstations
• Reception
• Meeting Rooms
• Comms room
• Printing
• File storage
• Common areas
• Reception
• Logistics

Network

1. WAN/ Telecoms data links (what is a WAN connection?)
2. Internet connection
3. Network equipment; router/ firewall/ switches/ wireless access points.
4. Cabling from Telecoms data link termination point to your Comms room
5. Wired Local Area Network (LAN) Data cabling junction boxes at locations sufficient to feed workstations, meeting rooms and common areas
6. Data cabling runs not exceeding maximum distance (100m for Cat5/ 6/ 7)
7. Wireless Local Area Network (WLAN) Access Point placement sufficient to cover workstations, meeting rooms (at full capacity) and common areas, for both laptops and mobiles (consider 3 devices per person; laptop, tablet, smartphone)
8. WLAN signal pre and post survey
9. Consider separate guest network for visitors

Telephony

10. IP Handsets (what are IP telephony handsets?)
11. Headsets
12. Port existing number of purchase new number ranges
13. IP PBX configured for new numbers if applicable
14. IP PBX inbound public network connectivity (SIP or ISDN lines)
15. Power
16. Directory
17. Speed dials
18. Hunt/ pickup groups
19. Independent PSTN lines for lift, fire, security use

Workstations

20. Screen/s
21. Screen mounting brackets/ arms
22. Docking stations
23. Sufficient air flow for laptop/ computer cooling
24. Power outlets
25. Domain Controllers
26. Cable management

Meeting rooms

27. Displays
28. Speakers
29. Microphones for video conferencing
30. Audio visual control panel
31. Video conferencing control panel
32. Computer wired and wireless connectivity
33. Meeting room table computer display connectivity
34. Meeting room table network and power connectivity for laptops
35. Room acoustics for conferencing considered
36. Room lighting for conferencing considered
37. Equipment space for room AV related equipment (audio amplifiers, video codec, AV switches, etc), including suitable power, security, ventilation

Comms room

38. Comms room locations sufficient that data cabling can reach all locations within 100m maximum length
39. All cabling (copper and fibre) tested for installed length, and cable quality
40. Air conditioning sufficient to keep equipment cool from day 1 and any expansion
41. Raised floor to allow cabling between or to data cabinet
42. Data cabinet/s size sufficient for day 1 and any expansion
43. Network switch, power distribution, and patch panels in each data cabinet
44. Data cabinet fans
45. Data cabinet redundant power source; building UPS or rack UPS
46. Dedicated power circuit
47. Server infrastructure
48. Server applications

Printing

49. Printer (Multi Functional Device) location
50. Print server

File storage

51. Local file server

Common areas

52. Displays
53. Display set-top box or equivalent
54. Audio/ speakers
55. Network availability for set-top box connectivity
56. Display bracket to ceiling/ wall

Reception

58. Reception desk displays
59. Laptop docking station
60. Visitor / induction tablet
61. Visitor display
62. Hearing induction loop
63. Telephone switchboard features

Logistics

64. Secure storage for deliveries
65. Loading bay day and time restrictions for deliveries
66. Will large deliveries fit through doors/ lifts/ corridors
67. Is protection of doors/ lifts/ corridors required to facilitate delivery
68. Site induction for staff completing work
69. Method statements and Risk Assessments

User moves

70. Identify user equipment to move or replace (external computer displays, display privacy screens, external mouse, external keyboard, computer docking station) and order new equipment as applicable
71. Identify moving company for user equipment

Former office site decommission

72. Cancel network links
73. secure removal and disposal of obsolete IT equipment